The wellness of our students, staff and community members has always been the most important priority to Leap Studios.
As we navigate through the COVID 19 Pandemic, the following protocols are in place to ensure we are doing our best to serve all during this time.
1.0 SYMPTOMS AND WELLNESS CHECKS
We have been sending SMS and email messages to sign the Wellness Declaration on the day that the student is expected to be in class. These messages are being sent to the primary account contact. We appreciate all who have completed the forms as requested.
Now that we have all had a chance to get settled with the day(s) our child/children are dancing, SMS and email messages to complete the Wellness Declaration will cease being sent beginning September 1. As of that date forward, the parent/guardian taking the child to dance class on any of their program day(s) assumes complete responsibility for their child being considered well, by Alberta Health Standards, to attend in person participation. This information has been communicated in the BAND app groups as well, as of September 1.
As a reminder, being well to attend means answering NO to all the following questions:
1.1. Does the registered participant have any new onset (or worsening) of any of the following symptoms:
1.2. Has the participant travelled outside of Canada in the last 14 days?
1.3. Has the participant or a close contact had face-to-face contact within 2 meters, without a mask, in the last 14 days with someone who has travelled outside of Canada in the last 14 days and who is ill (experiencing COVID-19 symptoms)?
1.4. Has the participant or a close contact had face-to-face contact within 2 meters, without a mask, in the last 14 days with someone who is ill (experiencing COVID-19 symptoms)?
1.5. Has the participant or anyone in your household been been advised by AHS to isolate over the past 10 days?
1.6. Has the participant or anyone in your household tested positive for COVID-19 in the past 14 days?
When to stay home: Students or staff showing symptoms will need to remain at home, and return to in person activities upon receiving approval from AHS, following any required isolation or quarantine measures. Leap Studios will comply with and take direction from AHS in the event that a case of exposure is known to have occurred on our premises.
If symptoms develop during the class: For students, the parent/guardian will be immediately notified to pick up their child. For staff members, they will go home (emergency contact will be notified if the staff member is not adequately well to get themselves home). The child will be supervised by an on-call representative or staff member in an isolated area of the studio until the parent/guardian arrives. Prompt cooperation to pick up the student is expected and greatly appreciated.
2.0 MASKS AND FACE COVERINGS
The City of Calgary Face Coverings By Law that came to effect on August 1 states that “The bylaw excludes premises for which there is an enrolment or membership requirement such as schools and educational institutions”. We have made tremendous efforts and investments toward being able to stay open to serve our clients in person, and are requiring that all students who are able to wear a face covering (mask) do so as they enter/exit the building, and in common spaces or where physical distance (minimum of 2 metres) cannot be maintained.
All staff members of Leap Studios are required to wear a mask when not physically distant a minimum of 2 metres from others.
Students will have the option to remove their mask prior to class start once they are inside the studio and in their marked physical distance area. Leap Studios has created visual separators on the studio floors to manage keeping dancers appropriately distanced (minimum of 2 metres) from others.
Any face covering/mask that is left behind in the building at the end of the day will be disposed of in the trash removed from the building at the end of the night.
Please let your child’s teacher know if you would like your child to wear his/her mask throughout the entire duration of class. You can contact them through the Chat function of the class BAND app.
If a participant is unable to wear a mask to enter/exit the facility, please contact firstname.lastname@example.org to complete an exemption form.
3.0 GETTING READY FOR CLASS
Dancers should get dressed and tie back their hair prior to entering the studios. Dancers should wear street shoes that they can easily take off and put on by themselves. Dancers' shoes and water bottles should be ready to go, brought to the studio in a small bag.
We will not be providing a “Lost and Found” bin at the studio at this time, and any belongings left at the studio may be disposed of in the end of day garbage disposal. If the left item is clearly marked with a name and contact phone number, we will place it in a bag, labelled with the first name, and leave it that evening under the front outdoor bench for pick up. We appreciate your understanding that we are not responsible for lost or stolen items, and while we remind students to be diligent about keeping their belongings organized, students and their families are ultimately responsible for keeping track of belongings.
4.0 DROP-OFF AND PICK-UP
It is important that dancers arrive and are picked up on time, as our facility is under government orders to be operating below regular capacity. As such, we have a threshold of occupants allowed in the building at any given time.
A staff member will welcome dancers at the door no sooner than 5 minutes before class to enter the studio. Toddlers, preschoolers and kindergarteners should have an adult escort them to our doors at arrival and greet them at the same place at class dismissal.
We are currently piloting protocols for cold and inclement weather scenarios and will make appropriate updates to this guideline as needed.
In the rare event that on-time pick up is complicated by unforeseen circumstances, your child will remain inside the building until you arrive. If you haven’t arrived at the 10 minutes post dismissal time, there will be a $15 late fee assessed, and $10 for every additional 5 minute increment. This fee is for the additional supervision we will have to accommodate without appropriate notice.
Dancers and staff will sanitize their hands as they enter and exit the building and as needed during class (for example, before placing face coverings/masks on again, if they have been removed during physical distance activity). If you prefer that your child uses their own sanitizer, please ensure that the product ingredients include a minimum of 70% alcohol, as recommended by AHS guidelines.
5.0 RESTROOM USE
Restroom use will be for emergencies only. We will sanitize bathrooms between each use. Please do not use our restrooms as changing rooms, please be dressed before coming to the studios.
6.0 BREAKS BETWEEN CLASSES
We understand that dancers may have gaps in their schedules between classes, despite our best efforts to produce an efficient schedule. At this time, dancers will need to be picked up or wait in their parent/guardian’s vehicle during all breaks over 15 minutes in duration to ensure we are adhering to the Province’s Stage 2 protocols in terms of 50% occupancy in the building, and providing adequate time to disinfect studios if needed.
7.0 CAN FAMILY & FRIENDS ENTER THE STUDIO?
For the time being, our lobby is closed.
For dancers ages 6 and under, we have made provisions in our schedule to accommodate one parent/guardian to assist the dancer entering the building and preparing for class, while adhering to the Province’s Stage 2 requirement of 50% building occupancy. All persons entering the building must wear a mask/face covering, pursuant to the City of Calgary By Law noted in Section 2.0 above.
During the class, we ask that the parent/guardian waits outside, as our lobby does not have seating or gathering accommodations at this time.
8.0 CONTINUOUS PARENT COMMUNICATION
We will be sure to update parents and update our policies as we go. During this time, things are ever changing, so there are always possibilities of Leap Studios adjusting to create a better and safer environment if deemed appropriate to do so. Leap Studios keeps parents/guardians informed through the BAND group(s) they have been invited to.
We get asked why we use BAND instead of regular emails. The primary reason is that our emails have an average of less than 70% open rate based on the statistics our email program captures. Often, it’s because many members use their work email address as their primary contact email, and many business firewalls seem to not allow servers with “dance” in their domain - which doesn’t work great in our case!
BAND is a free tool, holds all the functionality we need to communicate with you in a timely manner - and you can go to it whenever you need to, without searching inboxes or junk mail for important information. A great tip about BAND - it’s even better on a desktop computer versus your phone! Go to www.band.us (using your internet browser) and use your same login credentials as what you used on your phone to access BAND.
9.0 FACILITY AND CURRICULAR ADJUSTMENTS
Each classroom has been marked with spaces that allow for physical distancing of 2 metres or greater. The dancers will remain distanced throughout the duration of class during Provincial Stage 2 operations.
At the beginning and end of each day, the studio is cleaned and disinfected. After each class, all surfaces in the studio are disinfected. We understand the gravity of the responsibility that is on our team to provide our dancers, our staff, and their families with a safe environment in their return to our studio. This led us to research and develop new cleaning and disinfection protocols for our amended needs. It is not only important to us that we use products that are authorized by Health Canada to be effective against COVID-19, but it is also important to us that the products we use are safe for our staff and students.
We are thrilled to let you know that we have invested in a world class disinfectant application system using Benefect Decon 30 for surface cleaning and Vital Oxide disinfectant in our studio space. Both products are non-toxic, safe for use around pets and food (which we don’t have, but it says a lot that they are!), are approved by Health Canada and meet the highest standards for virus kill rate, including SARS CoV-2 (COVID-19).
Vital Oxide has a virus kill rate of 99.999% and is one of the only products in the world that is safe to be aerosolized without the use of personal protective equipment. We have outfitted our facility with ULV Fogging machines which will allow us to completely disinfect our studio in a matter of minutes, in between each scheduled class and at the end of each day. In addition, Vital Oxide is an NSF (D2) food-contact surface sanitizer that requires no rinse or wipe down, and is approved by the Carpet and Rug Institute as a soft-surface sanitizer.
In addition to the fog disinfecting technique, we utilize spray and wipe disinfecting as needed, including the shoe/bag bins that the students use to hold their belongings (disinfected after each use, for the appropriate amount of dwell time).
Each studio and the lobby have been outfitted with its own medical grade filtration (to 0.1 microns) H13 true HEPA air purification unit, oversized to complete thorough and efficient air changeover every 30 minutes. The specific units we have procured are recommended by the American Dental Association to its members: given the high aerosolized environment of dental offices, we believe it’s the safest investment we could make.
Lastly, we are having designated drop off stalls assigned in the parking lot - I’m at the final round of bid procurement (we have to pay for these signs). We’ll post more information once those are complete!
9.0 VIRTUAL DANCE CONNECTION (aka: Dance from Home)
If a student is sick, or is isolating or under quarantine, Leap Studios has options to tune into their regular scheduled class via ZOOM, or, to receive pre-recorded material that meets the learning objectives of the class(es) missed. We will not be providing live ZOOM options for classes missed due to vacations or other non-health related absences. If your preference is to have live ZOOM classes for more than two consecutive weeks, we will work with you to create a virtual learning schedule that provides best delivery for extended virtual classes.
Please contact your child’s Instructor for more information and to set up virtual learning in the instance that illness keeps your child at home to dance. We recognize that each situation may be unique, so we are prepared to provide learning material that suits the dancer’s best ability to engage in distance learning, with our utmost compassion for each unique individual and their health situation.